8 Ways an Effective School Management System Is Important for Parents

Support from parents is critical to a student’s performance. Keeping track of all school affairs is the responsibility of everyone involved: the students themselves, the parents, teachers, and school authorities. Students’ day-to-day requirements are so numerous that there are instances that the difference between success or failure and safety dramatically depends on preventing oversights, even on items such as school buses and PTA meeting schedules. An effective school management system has become essential for assuring everything is in place and done the right way by providing effective communication among students, parents, and teachers. Without this, it is challenging for parents to account for their children’s performance at school and take appropriate actions when necessary. In sports-related training institutions, such as swim schools or soccer administrators, an effective school management system can help keep track of progress the same way.

1. A Portal for Parents to Access Their Children’s School Activities

Having parents informed of the latest updates on their children’s school can easily be accessed through an app. Having a customer portal can help parents access teachers and keep track of their children’s progress despite having busy schedules. Swim school owners can provide this portal to parents. For instance, an effective swim school software can have a feature such as the attendance management system that provides the same function.

Valuable features of an effective customer portal provide:

  1. Keeping track of school activities and schedules such as parents-teachers meetings, athletic meets, medical check-ups, and others.
  2. Giving parents instant access to grades, examination results, and other records related to their children’s performance.
  3. Helps parents actively participate in their children’s school activities.
  4. Sports training institutions can give updates on the athlete’s progress. Swim class owners can easily update this information for parents to access through its and can be relayed to the parents through the simply swim portal.
  5. Most importantly, this will help bring parents closer to their teachers and effectively facilitate ease of communication. Parents can easily relay comments, questions, and suggestions to teachers this way.


2. An Effective School Management System Provides Facilities for Effective Communication

Parent intervention can only be effective if communication among students, parents, and teachers is adequate. To a great extent, the success of a student’s performance heavily depends on this.

A parent’s portal, aside from giving the parents access to their children’s school activity, are also capable enough to facilitate the communication process through SMS (text), voice messages, and emails to a set of parents (or in some cases, all parents), and the whole school.

Since communication can be easily linked to vital student-related information, facts can be verified easily by both parties communicating.

This saves time for the school administration to issue a communication to parents’ groups. It also provides a venue for feedback for parents should it be required.

3 Having an Academic Calendar In Hand

An academic calendar is a primary feature of effective school management software. It helps parents stay updated about the meetings, assignments, grades, requirements, and other vital student performance information. The academic calendar is usually a one-stop page where indications for a need for a more involved intervention on the part of the students can be determined as soon as possible. Training and tournament schedules can also be stored and accessed so that swim school owners, coaches, trainers, and parents can arrange for changes if needed.

4. Access to Student Information

Apart from providing an easy means of communication among the students, teachers, and parents, an effective school management system can also allow parents to access important student information such as attendance, grades, awards, discipline, etc. In addition to these, important information such as billing, medical history, accounts, among others, can be accessed by both teachers and parents. An effective school management system has alarms to alert parents of any discrepancies should these arise, and responsible parties can take action accordingly. Such actions could include rescheduling tuition payments, remedial classes, or taking extra-curricular courses.

5. Keeping Track of Homework

As parents, it is important to keep track of your children’s homework. Especially when recent events have delayed face-to-face learning (which is also considered normal school activities) or canceled this altogether in long stretches, homework has become an essential consideration in determining a student’s grade. An effective school management system helps school assignments be readily available 24 hours a day. This module provides information such as when teachers assigned the task and the due date of submission for parents and students to prevent oversight.

6. Getting the Report Cards Fast

Report cards used to be the only time parents are in touch with how their children performed at school. The times when report cards are handed out are a few of the most anticipated times of every school year. Here is when all the student’s hard work is summarized. Finalizing this used to be a very taxing activity for teachers and school administrators and takes a long time to actualize. With an effective school management system, the process of finalizing the report cards is streamlined, cutting down the time the information reaches the parents and the students.

7. Keeping Track of Your Children’s Transport

A feature of an effective school management system provides updates on the whereabouts of students in real-time. Bus schedules and routes are provided to parents to help prevent worrying by ensuring the student’s safety on the way from and to school.

Moreover, information such as the changes in the student’s route history and if the student opted for transportation without routes assigned to them are tracked.

8. Fee Tracking and Online Payments

Without the proper software to manage and handle these functions, tracking the fees and applying these to the right students is a time-consuming and challenging activity.

An effective school management system allows for a simple way to manage and deliver payments, charge fees, and prepare bills through the issuance of Smart Cards or enrolling a credit card for the payment system.

Expenses may arise, especially when changes in the student’s activities arise, such as dropping or adding courses.

Both the school administrators and parents can’t discount the importance of an effective school management system. The same can be said for swim school owners, soccer club administrators, and similar institutions. The value of an effective school management system is based on access to information and allowing for smooth communication among all the involved parties regarding the student’s performance and wellbeing.

Communication among the student, the teachers, and parents and access to information are vital to the student’s performance and the result of realizing the school’s vision of what the student is to become.